Documents to prepare

Prerequisites

• You have a degree equivalent to a PhD.
• You have an affiliation to a university, a research institute, or a company research center.

Documents I need by July 26 (We prefer to get them by July 13 (2 months in advance))

1. Your official name (in your passport). Your title and affiliation.
2. Your travel plan.

     Sample format 1 (text file is fine).
     Please write all your itinerary from your home institute and to your home institute.
      ---------------------------------------------------------------------- 
        2010-09-11, Leave Madrid (Spain). 
        2010-09-12, Arrive at Osaka (Kansai) International Airport [KIX] (Japan) 
                     via Helsinki
        2010-09-13 ~ 09-17,   ICMS2010 (Kobe University)
        2010-09-18, Leave Osaka (Kansai)  International Airport [KIX] (Japan) 
        2010-09-18, Arrive at Madrid (Spain) via Helsinki.
      ----------------------------------------------------------------------
   

3. A copy of the receipt of the airplane ticket or a copy of e-ticket in which the ticket price and the airport tax are printed.
4. The name of the hotel you will stay. (Just the name of the hotel will suffice. Receipt is not necessary.) If you reserve a room by the registration server at the ICMS2010 web page, you do not need to tell the name.

Documents I need after your arrival

• A copy of the page of your passport with the "entrance stamp" made by the immigration office.
• (The remaining part of ) your boarding pass to come to Japan (the final strip to get on the airplane)

FAQ

1. Q. How much can I get for one day?
   A. The standard is 13,400 yen/a day, which will be enough for lodging and buying foods.
2. Q. I will arrive in Japan on Monday and leave Japan on Friday. How much can I get?
   A. 13,400*4 yen plus the airfare. "4" stands for the 4 nights.
3. Q. How much do I need to pay for a room in a hotel?
   A. The cost of standard single rooms is from 6,000 yen to 9,000 yen in Kobe.
4. Q. Can I extend the stay of Kobe and can I get the financial support for the extra days?
   A. Yes. Of course, the extension should be reasonable length.
5. Q. I will arrive in Japan on Saturday and leave Japan on the next Sunday. How much can I get?
   A. 13,400*8 yen plus airfare. "8" stands for the 8 nights. If you need to extend the stay more than a few days, please contact to Nobuki Takayama.
6. Q. I want to visit Tokyo after or before the conference for sightseeing.
   A. It is not allowed by the regulations. However, if you visit Tokyo for your research, it is fine. You need a host scientist in Tokyo and a proof that your stay in Tokyo is covered by a grant.
7. Q. Do I need a receipt of the hotel?
   A. No, I do not need, but please let me know the name of the hotel you stay.
8. Q. I try to find the cheapest ticket, but it will take more than 22 hours to arrive in Japan.
   A. Please try to find direct flights to the Osaka International airport (KIX). United air, North west airlines, Finair, Lufthansa, JAL, ANA, ... provide them.