Session Support

There will be financial support from our sponsors to each session. This can be distributed by the judgement of each session organizer(s), PC cochairs and the general chair. Once you are going to be supported, all contacts about the financial support should be addressed to Nobuki Takayama (takayama@math.kobe-u.ac.jp, general chair).

There are some regulations that everyone has to follow. The most common ways to support speaker(s) and organizers would be in form of covering local expenses in Kobe. The local support cannot be made unless the rest of travel cost is covered by some research grant or some equivalent budget. More precise information is below.

Since the grant is supported by government organizations, we have to follow regulations and prepare documents properly. The regulations are a little complicated. A FAQ is prepared in this page. If you have a further question concerning this budget, please feel free to making any question to Nobuki Takayama. (takayama@math.kobe-u.ac.jp, general chair).

Documents to prepare

Prerequisites

You have a degree equivalent to a PhD.
You have an affiliation to a university, a research institute, or a company research center.

Documents I need by July 26 (We prefer to get them by July 13 (2 months in advance) )

Your official name (in your passport). Your title and affiliation. Male or female.

Your travel plan.

  Sample format 1 (text file is fine).
  Please write all your itinerary from your home institute and to your home institute even our support is only for local expenses.
   ---------------------------------------------------------------------- 
     2010-09-11, Leave Madrid (Spain). 
     2010-09-12, Arrive at Osaka (Kansai) International Airport [KIX] (Japan) 
                  via Helsinki
     2010-09-13 ~ 09-17,   ICMS2010 (Kobe University)
     2010-09-18, Leave Osaka (Kansai)  International Airport [KIX] (Japan) 
     2010-09-18, Arrive at Madrid (Spain) via Helsinki.
   ----------------------------------------------------------------------

  Sample format 2 (text file is fine).  
  Please write all your itinerary from your home institute and to your home institute even our support is only for local expenses.
   ---------------------------------------------------------------------- 
     2010-09-11, Leave Madrid (Spain). 
     2010-09-12, Arrive at Osaka (Kansai) International Airport [KIX] (Japan) 
                  via Helsinki
     2010-09-13 ~ 09-17,   ICMS2010 (Kobe University)
     2010-09-18, Leave Osaka International Airport.
     2010-09-18, Arrive at Seoul (Korea).
     2010-09-18 ~ 09-25, KIAS
     2010-09-26, Leave Seoul (Korea).
     2010-09-27, Arrive at Madrid (Spain).
   ----------------------------------------------------------------------

If you send us a copy of your e-ticket, we will make this document from the data in the ticket.

Proof that other parts of your travel are supported by grants

  Sample format (We prefer a document printed with the letter head of your university.
   Please send me a scanned copy by e-mail.)
    --------------------------------------------------------------------------
     Prof. N.Takayama
     Department of Mathematics, Graduate School of Science, Kobe University.

     Dear Professor Takayama,
     it is my pleasure to accept your invitation to visit Kobe University and (present
     a lecture on "....") and/or (have discussioins on "...."). 
     This letter is to confirm that
     my travel expenses (airfare) and {visit to xxx} will be covered by my
     research grant.
                 Your name and signature. 
    --------------------------------------------------------------------------

The name of the hotel you will stay. (Just the name of the hotel will suffice. Receipt is not necessary.) If you reserve a room by the registration server at the ICMS2010 web page, you do not need to tell the name.

FAQ

Q. How much can I get for one day?
A. The standard is 13,400 yen/a day, which will be enough for lodging and buying foods.
Q. I will arrive in Japan on Monday and leave Japan on Friday. How much can I get?
A. 13,400*4 yen. "4" stands for the 4 nights.
Q. How much do I need to pay for a room in a hotel?
A. The cost of standard single rooms is from 6,000 yen to 9,000 yen in Kobe.
Q. Can I get a support for the airplane ticket?
A. A partial support is not possible by the grant regulations. I have to cover the (whole) air fare ticket and (reduced or full) local expenses in this case. In any case, this will spend a large part of the session support and I understand that it is an exceptional case.
Q. Can I extend the stay of Kobe and can I get the financial support for the extra days?
A. Yes. Of course, the extension should be reasonable length and the session budget plan must allow it.
Q. I will arrive in Japan on Saturday and leave Japan on the next Sunday. How much can I get?
A. 13,400*8 yen. "8" stands for the 8 nights. If you need to extend the stay more than a few days, please contact to Nobuki Takayama.
Q. I want to visit Tokyo after or before the conference for sightseeing.
A. It is not allowed by the regulations. However, if you visit Tokyo for your research, it is fine. You need a host scientist in Tokyo and a proof that your stay in Tokyo is covered by a grant.
Q. Do I need a receipt of the hotel?
A. No, I do not need, but please let me know the name of the hotel you stay.
Q. I try to find the cheapest ticket, but it will take more than 22 hours to arrive in Japan.
A. Please try to find direct flights to the Osaka International airport (KIX). United air, North west airlines, Finair, Lufthansa, JAL, ANA, ... provide them.
Q. The airfare is too expensive.
A. Please look up the FAQ of this page.
Q. Do you need a signature of the department chair for the document 3?
A. No. Your signature will be fine.